Monday, November 19, 2012

Jon Gordon -The Power of Thank You - Article excerpts

Jon Gordon -The Power of Thank You - Article excerpts

In the spirit of Thanksgiving I'd love to share with you the benefits and power of two simple words. THANK YOU.
They are two words that have the power to transform our health, happiness, and success. Research shows that grateful people are happier and more likely to maintain good friendships. 
Gratitude and appreciation are also essential for
 a healthy work environment. Gratitude is like muscle. The more we do with it the stronger it gets. In this spirit here are 4 ways to practice Thanksgiving every day of the year.
1. Take a Daily Thank You Walk -Take a simple 10-minute walk each day and say out loud what you are thankful for.
2. Meal Time Thank You's - At dinner with your friends and family, go around the table and have each person, say what they are thankful for.
3. Gratitude Letter - Write a letter expressing gratitude to someone.
4. Say Thank You at Work – Energize and engage your co-workers and team by letting them know you are grateful for them and their work. And of course don’t forget to say thank you to your clients and customers too.
I hope you have a wonderful Thanksgiving.





Thank you to all Paperless Solutions staff and Customers - Happy Thanksgiving!





215-266-0848  / sales@psiimage.com

Monday, November 12, 2012

How to make sure your battery on your mobile device lasts

Paperless Solutions LOVES mobile devices!!!! 
As our favorite software, OnBase can run on iPhones, iPads Blackberry, and Android Devices, we thought these tips were very helpful:

How to make sure your mobile device lasts the longest during the times when you need it the most:

1) Close ALL your open apps

2) Use “Airplane mode”: Once you’re done talking for the night and don't need to be reached,
 switch your phone to “Airplane mode” during the quiet time in between (ideal time would be at night when everyone is sleeping). Doing this turns off all cell, data, GPS, Bluetooth, and WiFI capabilities.

3) Set your phone to ring, not vibrate: It takes more out of your battery to make the phone vibrate than it does to make it ring.

4) Tone down your screen brightness: The brighter your screen is, the more quickly the battery gets drained.

5) Turn off your data: If you’re not planning to Google movie times or check your email—or you don’t even have access to the Internet—turn your phone’s cellular data network off.

6) Turn off all unnecessary functions: No access to WiFi? Turn it off. Not traveling? Turn off the phone’s GPS. Not driving? You don’t need BlueTooth to be on. The less programs you have running, the longer it’ll last.

7) Turn off updates: Is your phone set up to receive Facebook updates, email notifications, Foursquare check-ins, and more? Turn them off — your phone is checking in on these sites for updates on a recurrent schedule and draining its battery in the process.

Now, let’s say your phone is on its last leg and you need to give it a quick charge. Here are a few ways that you can charge it without access to power in your home:

1) Go to a public place that has power: Could be a store, restaurant, bank . . . ask to use one of their outlets

2) Use your car charger: If your car battery isn’t on its last leg, start it up and let your phone sit there charging for 15 minutes or so. Better yet, plug it in and make your calls / text messages from the car while it’s charging so that the phone usage is a wash.

3) Use your laptop’s battery: Does your laptop still have some charge to it? Plug your phone in through the USB drive and get a quick charge that way.





www.psiimage.com / 215.266.0848

Friday, November 9, 2012

NEW NMS Labs & Paperless Case Study by Hyland Software!

Paperless Solutions is pleased to announce that our client, NMS labs was selected for a Case Study by Hyland Software! Paperless Solutions partnered with NMS labs to streamline a labor and time consuming process involving litigation package processing. Now NMS can boast a savings of over 3,000 hours a year from the project. To read more on NMS labs, email sales@psiimage.com



Wednesday, November 7, 2012

Policy & Procedure Administration / DKT

Here is something for you HR, Manufacturing & Healthcare workers out there - a way to ensure that all employees are able to read, acknowledge and always find the most updated policies in your company.
Hyland calls it DKT or Document Knowledge Transfer and it streamlines your Policy and Procedure Process.
The Document Knowledge Transfer (DKT) (12) module enables organizations to rapidly distribute required reading documents to an entire employee workforce and easily audit reading compliance for legal, regulatory or educational purposes. DKT ensures all employee users are provided with the correct versions of all required documents and that deadlines for document reviews and acknowledgements are enforced.



  • Human Resources: Employee handbooks and information security policies are automatically distributed to all employees required to review and acknowledge the information. Newly hired employees are provided with immediate access to the complete backlog of mandatory reading.
  • Manufacturing: Distribute, record acknowledgement, and report reading compliance on material safety data sheets, operating procedures and other documents, in order to meet ISO-9000 and other requirements.
  • Hospitals and Clinics: Technicians are notified of changes in policy and procedures and can review them. If the recommended methodology for a specific machine changes, any technician affected will be presented with a document to read and acknowledge. That acknowledgement can be tracked by user or by document.
sales@psiimage.com / 215.266.0848

Risa Vetri Ferman & Mission Kids


One of our Clients- Montgomery County's District Attorney, Risa Vetri Ferman, has been nominated for a very big award, and if she wins it could be very meaningful for Montgomery County’s Mission Kids organization. 

Here’s the story.  Risa is one of 10 women in the United States picked by L'Oreal as a "Woman of Worth".  L’Oreal picked 10 women involved with non-profits, and they give $10,000 to the winner for their non-profit.  In Risa’s case, it is Mission Kids.

Starting today and continuing through November 21, there will be on-line voting.  The person or charity with most votes in the country gets an additional $25,000.

Voting is for three weeks and you can vote every day, but just once a day. 

So, here’s what you can do:

1. send the link below out to all of your friends asking them to vote for Risa. 
2. Ask your friends to spread it via email, facebook, twitter etc. to their networks and asking them to both vote and spread the word.

We have to make this go viral for Risa!

Here is the main link, help Risa and Mission Kids.


Thanks for your help, and I am sure Risa also appreciates your help.

www.psiimage.com / 215.266.0848

Tuesday, November 6, 2012

It takes a storm of historic proportions to push voting into the digital age


Paperless Solutions hopes you will get out and Vote today - One day we hope to be voting in our favorite fashion - Paperlessly!

Excepts from "Voting Online: still a rare exception"

It takes a storm of historic proportions to push voting t
echnology into the digital age. On Saturday, New Jersey said it will permit voters displaced by Superstorm Sandy to vote electronically. Though voters have to confirm their e-vote with a follow-up mail-in ballot, county clerks said they were sending ballots to storm victims that could be cast by e-mail or fax.
After Hurricane Katrina smashed into New Orleans in 2005, the Louisiana government implemented similar measures.
Only in disaster
In California, only overseas and military personnel protected under the Uniformed and Overseas Citizens Absentee Voting Act can cast ballots via e-mail. Otherwise, no state precincts allow voters to cast their ballots via e-mail, and the state hasn't considered building a secure Web portal for voters.
Why does it take a catastrophe for any state to tap an everyday communication medium as a means to vote?
There are several explanations, depending on whom you ask.
Nick Judd, managing editor of tech-in-politics site TechPresident, points out that ballots are supposed to be secret and untraceable back to the voter, and that if votes are sent by e-mail, they'll create a record in the server that the provider - or even the government with a warrant - could access.
(In the cases of ballots from overseas military personnel, voters must waive their right to a secret ballot so the vote can be processed.)
Another concern: E-mail is not dependable. Servers can fail. And with encryption and security measures varying among e-mail providers, ensuring a secure transaction is tricky.
All of which raises some philosophical issues about voting online.
"The question is whether these risks outweigh the benefits," said University of Pennsylvania security researcher Matt Blaze. "And whether the technical and procedural safeguards that are in place are adequate to mitigate (those risks) under these rather unique circumstances."
Secure website
An alternative to voting by e-mail is a government-administered secure website that voters could access to submit ballots.
Many of us bank and shop online, daily sending reams of crucial personal information over the Internet. So it would seem to follow that governments could create similar infrastructure for voting.
But David Jefferson, a cybersecurity researcher at Lawrence Livermore National Laboratory, argues strongly against a government voting portal. In a recent essay, he said that online security experts are nearly unanimous in their opposition to such a system. He argues that e-commerce transactions and voting - while seemingly similar on the surface - are very different behind the scenes.
"People have the illusion that e-commerce transactions are safe because merchants and banks don't hold consumers financially responsible for fraudulent transactions that they are the innocent victims of," he points out.
"Instead, the businesses absorb and redistribute the losses silently, passing them on in the invisible forms of higher prices, fees and interest rates. Businesses know that if consumers had to accept those losses personally, most online commerce would collapse."
No recompense
For online ballots, the equivalent would be a lost or altered vote. But unlike spreading costs around within a large bank, polling places can't compensate for erroneous votes.
Some supporters of online voting argue that vote tampering already occurs in the in-person and mail-in balloting procedures we now use, so we may as well modernize it.
"Then the question becomes, 'How many votes can we afford to lose?' " said Pamela Smith, president of the election-watching outfit Verified Voting Foundation. "I think it's none."
TechPresident's Judd is skeptical that a secure online voting portal is really possible, and isn't sure it's needed anyway.
"There's not a whole heck of a lot voter fraud now, from what we can tell," Judd says.
Caleb Garling is a San Francisco Chronicle staff writer. E-mail: cgarling@sfchronicle.com

Read more: http://www.sfgate.com/technology/article/Voting-online-still-a-rare-exception-4010828.php#ixzz2BSP7Xij7



Photo: Paperless Solutions hopes you will get out and Vote today - One day we hope to be voting in our favorite fashion - Paperlessly!

Excepts from "Voting Online: still a rare exception"

It takes a storm of historic proportions to push voting technology into the digital age. On Saturday, New Jersey said it will permit voters displaced by Superstorm Sandy to vote electronically. Though voters have to confirm their e-vote with a follow-up mail-in ballot, county clerks said they were sending ballots to storm victims that could be cast by e-mail or fax.
After Hurricane Katrina smashed into New Orleans in 2005, the Louisiana government implemented similar measures.
Only in disaster
In California, only overseas and military personnel protected under the Uniformed and Overseas Citizens Absentee Voting Act can cast ballots via e-mail. Otherwise, no state precincts allow voters to cast their ballots via e-mail, and the state hasn't considered building a secure Web portal for voters.
Why does it take a catastrophe for any state to tap an everyday communication medium as a means to vote?
There are several explanations, depending on whom you ask.
Nick Judd, managing editor of tech-in-politics site TechPresident, points out that ballots are supposed to be secret and untraceable back to the voter, and that if votes are sent by e-mail, they'll create a record in the server that the provider - or even the government with a warrant - could access.
(In the cases of ballots from overseas military personnel, voters must waive their right to a secret ballot so the vote can be processed.)
Another concern: E-mail is not dependable. Servers can fail. And with encryption and security measures varying among e-mail providers, ensuring a secure transaction is tricky.
All of which raises some philosophical issues about voting online.
"The question is whether these risks outweigh the benefits," said University of Pennsylvania security researcher Matt Blaze. "And whether the technical and procedural safeguards that are in place are adequate to mitigate (those risks) under these rather unique circumstances."
Secure website
An alternative to voting by e-mail is a government-administered secure website that voters could access to submit ballots.
Many of us bank and shop online, daily sending reams of crucial personal information over the Internet. So it would seem to follow that governments could create similar infrastructure for voting.
But David Jefferson, a cybersecurity researcher at Lawrence Livermore National Laboratory, argues strongly against a government voting portal. In a recent essay, he said that online security experts are nearly unanimous in their opposition to such a system. He argues that e-commerce transactions and voting - while seemingly similar on the surface - are very different behind the scenes.
"People have the illusion that e-commerce transactions are safe because merchants and banks don't hold consumers financially responsible for fraudulent transactions that they are the innocent victims of," he points out.
"Instead, the businesses absorb and redistribute the losses silently, passing them on in the invisible forms of higher prices, fees and interest rates. Businesses know that if consumers had to accept those losses personally, most online commerce would collapse."
No recompense
For online ballots, the equivalent would be a lost or altered vote. But unlike spreading costs around within a large bank, polling places can't compensate for erroneous votes.
Some supporters of online voting argue that vote tampering already occurs in the in-person and mail-in balloting procedures we now use, so we may as well modernize it.
"Then the question becomes, 'How many votes can we afford to lose?' " said Pamela Smith, president of the election-watching outfit Verified Voting Foundation. "I think it's none."
TechPresident's Judd is skeptical that a secure online voting portal is really possible, and isn't sure it's needed anyway.
"There's not a whole heck of a lot voter fraud now, from what we can tell," Judd says.
Caleb Garling is a San Francisco Chronicle staff writer. E-mail: cgarling@sfchronicle.com

Read more: http://www.sfgate.com/technology/article/Voting-online-still-a-rare-exception-4010828.php#ixzz2BSP7Xij7

Monday, November 5, 2012

Wokflow Solutions - More Popular Than Ever

Workflow Solutions

Workflow solutions are becoming more popular than ever before - WHY? Because workflow fills in the communication gap between workers themselves as well as management. Workflow ensures that the correct procedure is followed and that employees know what is expected and what work needs to be completed.

Workflow rules ensure that the next person who needs to see/take action/approve/work on task receives that information as soon as the previous step was completed. Workflow eliminates the grumblings in the office of "so and so doesn't do any work" or "I'm waiting on X's approval" or "I never got that / didn't know I needed to do that".

Workflow organizes groups for efficiency, crea
ting a "task manager" view that can be thought of as one large to-do list. This can be broken down in to individual "types" of work; and can be used as a means of effectively sharing work. So ALL employees are organized  - and each employee knows what exact task requires their attention at any one time. 

Managers can view the status of tasks and work at anytime without contacting employees for status updates. And by viewing completion rates and volume of work, managers can effectively manage and recognize top performers as well as those needing additional training. An auditable history means there is proof of employee performance or "non-performance" as the case may sometimes be.

*Presents all related docs and data together 
*Provides a framework of rules to route electronic documents 
*Detailed auditable history to monitor security performance
*Offers flexible deployment and access across multiple interfaces 


*Enforces consistent business practices
*Reduce process variance and associated risk





www.psiimage.com / 215.266.0848